WG 11.3 Annual Conference


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IFIP WG 11.3 Conference,  2002


This page describes the procedure for handling registration for this working conference. What should be the final version of the programme of daily activities is now available.

The Annual Conference of IFIP WG 11.3 has traditionally involved a relatively small number of active participants, and the organisers this year intend to maintain the atmosphere of a workshop. The target attendance is 45-50 delegates. At present there is still space for about another five delegates.

Only those delegates who have been through the registration process may attend the conference. It will not be possible to register at the start of the conference.

The conference opens with an informal buffet from 6 pm on Sunday July 28th. Delegate packs will be available from the conference office from 2 pm (see the notes about what to do when you reach Cambridge), also on the following morning before the start of formal proceedings.

The conference is residential. En suite accommodation has been reserved in King's College, and the conference and all meals will take place there. The conference will end at tea time on Wednesday July 31st. It will be possible for delegates to occupy their rooms until the morning of Thursday August 1st.

Registration process

Each delegate should complete the registration form in order to receive an invitation to the conference (this will be automatic for authors and members of IFIP WG 11.3). This site has not been fully debugged - in case of problems read the News.

After you submit the form you will receive e-mail confirmation of the data that you have entered. If any details are wrong please reply to the e-mail giving corrections. Later you will be sent a letter of invitation and an invoice, together with instructions for payment. Although the conference is taking place in the UK all credit card payments must be made through the Technical University of Darmstadt. All fees are expressed in Euros; payment by credit card is acceptable, but payment in Euros can be made by credit transfer if preferred. UK delegates who would prefer to pay in sterling (UK cheques only, no credit cards) should make a note in the Additional comments field. If you do not intend to pay by credit card please inform km@cl.cam.ac.uk by e-mail.

Invoicing and payment

Each registrant will be sent e-mail with two attached .pdf forms, an invitation and a numbered invoice. The invoice is for payment in Euros, and can be settled by credit card. Please print off and complete the payment form and FAX the credit card details to the Computer Science department at the Technical University of Darmstadt. State clearly which invoice(s) the payment will cover. If you are unwilling to pay by credit card then a bank transfer in either Euros or sterling is possible; for the relevant account details contact km@cl.cam.ac.uk by e-mail.

During check-in at the start of the conference each delegate will be given a printed and signed receipt on official conference headed paper.

Early registration

Delegates will notice that the registration fees do nothing to encourage early application - there's no penalty for late submission. Instead there is a different incentive to register early. King's College Hall, where the Conference Dinner is to be held, can seat up to 250 people. The college wine cellar extends across the whole area beneath the floor of the Hall. Delegates who complete the registration form on or before June 12th will be entered for a raffle; three bottles of good wine from the cellar are the prizes. The raffle draw will be held during the Conference Dinner.

What to do when you reach Cambridge

Ask for the main Porters' Lodge of King's College, which is at the Front Gate off King's Parade (see the City Council map, bottom of square A1, or the one that highlights King's). These are both road maps, and do not show the best routes for pedestrians in the city centre. The conference office (in Wilkins' Building, see the clickable plan at the foot of the directions to King's) will be open from 2 pm on Sunday July 28th. If you arrive before then the porter on duty will give you your key and direct you to your room; in that case you should check in at the conference office later, to collect your delegate pack, IP address and so on. After 2 pm room keys will be moved to the conference office, and you should check in as soon as you arrive. For a timetable of activities consult the conference programme.


The standard conference package includes accommodation for three nights: arrive Sunday July 28th, check-out before the first session on Wednesday July 31st. Optionally delegates can arrange to stay over either or both of the nights Saturday July 27th and Wednesday July 31st (check out before 10 am on Thursday August 1st). Breakfast is provided following each night's stay. Dinner is not available on either Saturday July 27th or Wednesday July 31st.

A limited number of double rooms (en suite) and twin rooms (a few en suite, the remainder sharing, so a bit cheaper) are available. Requests will be noted as the registrations are processed. If you require accommodation for two please select the option that you prefer, and indicate which alternatives are acceptable in the Additional comments field at the bottom of the Registration form. Double and twin room registration fees include breakfast for two each morning. No extra meal other than breakfast is included. Delegates who are travelling with families will need to arrange their own accommodation, see the city tourism pages, and should register as non-residential delegates. If two delegates wish to share a room one should register for a double or twin, and the other as non-residential; each should indicate that they wish to share in the Additional comments field.

The number of parking spaces is very limited, so if you are intending to drive to Cambridge please get in touch with the King's conference manager in advance; you should also get in touch with her if you have any specific personal needs.

Contacting delegates during the conference

The best way of getting in touch with delegates during the working day is through the IFIP conference office, which has a combined telephone/FAX/answer phone number +44-1223-331411 (01223-331411 within the UK). If there is no reply try either the College Conference Manager's office +44-1223-331215 or the main College switchboard +44-1223-331100 (in the Porters Lodge, manned 24 hours per day).

Delegates who hope to collect e-mail regularly should ensure that those who may wish to reach them know of that route.

Waiting list

July 22nd

The site was opened for use on June 1st. At present there are just over 40 registrants (all of whom should have received an invoice). The only known difficulty with the site is that requests for twin rooms were not acknowledged correctly (now fixed).

So the more the merrier ...   there's been a lot of interest in the tour of the city on the afternoon of Tuesday July 30th, so it will definitely go ahead. Payment will now be included in the invoice, cost €6 per head.