Computer Laboratory

Information for Windows users

Installing Printer for Vista

Printing from Vista

All publicly accessible printers within the department are networked via a Unix spooling system. The IP addresses of printers are regarded as private and should not be used from workstations to connect directly.

There are two ways of connecting to a printer. The first route if only suitable for users of centrally managed machines and indirects via a server which then connects to the Unix spooler. This mechanism is much simpler for users to install additional printers. The other one uses the Unix based CUPS server directly and is recommended for all machines that are used on VLANs other than the one for centrally managed machines. So, for laptops connecting over the wireless network or any machines that are privately managed you should use this mechanism.

Adding Printers to Managed Machines

Open the Control Panel and double click on the Printer icon. Run the 'Add a printer' wizard via the icon in the bar near the top of the window, and then select 'A network printer' and click Next.

You should then select 'The printer that I wanted isn't listed'

Add printer (not listed)

The next screen will present you with a dialogue box where you should fill in the name of the printer you wish to connect to in the form \\\name, where name is the printers name. For example to add ash you would fill the screen in as follows:-

Add printer (select)

then click on Next to complete the installation of the printer. Because the actual spooling is done on the Windows server that is acting as printspool there is no need to configure the device driver or the printer options. You can however select and alter the Printing Preferences via the Properties menu which is obtained by right-clicking on the printer icon. You should do this to select duplex and other similar options.

Recommended Method for most users

All printing requests should go via the CUPS server which runs on

To configure printing via this for Vista run the Add Printer Wizard. On the first screen make select Add a Network, wireless or Bluetooth Printer. Click next.

Add printer wizard

On the new screen you should select The printer that I want isn't listed then click on Next.

A new window will then open prompting you you to select the shared printer by name. This is in the form where name is the actual printer required e.g. alder.

add printer cups select

When you complete that box you will be prompted for the printer type. This can be found out either by looking at the printer or from the Printer configuration page. If you have to install a printer which does not have a driver included in the list then click on the 'Have Disk' button and read the instructions found under the details section for the actual printer in the printer configuration page. For HP printers there is usually both a PCL and a PS driver, it is best to choose the PS variant.

add printer device

If a printer of the same type is already installed you will be asked if you want to keep the existing driver - select yes.

You then need to select options for the printer.

printer name

whether to make this the default printer and if you want to share the printer. The latter is not recommended. It is a good idea to print out a test sheet to verify that it is working correctly.

After the installation is complete you should configure the printer via its properties, accessed via a right mouse click on the printer icon, to reflect the actual configuration with respect to trays, duplex feed etc.

Details of printer configuration settings can be found on Printer configuration page.