Computer Laboratory PhD thesis repository
-----------------------------------------

Markus Kuhn -- 2009-06-11

We use the directory

  /usr/groups/studentadmin/PhD_theses/
    = \\filer\studentadmin\PhD_theses\

in order to keep PDF copies of PhD thesis that were submitted to the
Computer Laboratory Degree Committee.

These dissertations are only intended for local use within the
Computer Laboratory. They were not intended to be released to the
general public on the Internet. (Authors who wish to do the latter
should consider submitting their thesis as a Computer Laboratory
Technical Report: http://www.cl.cam.ac.uk/techreports/submission.html)

Each thesis is deposited with a filename of the form

  crsid_thesis.pdf

where "crsid" is the author's University-wide login name. It is
important to strictly stick to that naming convention, otherwise
the file will not be listed correctly on the automatically generated page

  http://www.cl.cam.ac.uk/local/phd/list/

Ideally the files in this directory should represent the final version
of the thesis that has ended up as a hard-bound copy in the University
Library, including all corrections required by the examiners. However,
in some cases, we no longer know the status of the only available PDF,
and in this case we deposit here whatever we have.

If a PDF is available for both the version initially submitted to the
examiners and for the final version with all corrections, the
former should be placed into the subdirectory "1st_submission".
This subdirectory can also be used to hold submissions still to
be approved by the Degree Committee.

Workflow:

  - When submitting a thesis for examination, the author also sends a
    PDF version to Lise Gough, who will save it as

      \\filer\studentadmin\PhD_theses\1st_submission\crsid_thesis.pdf

  - If the final version is identical to the initially submitted version,
    Lise Gough simply moves

      \\filer\studentadmin\PhD_theses\1st_submission\crsid_thesis.pdf

    to the parent directory:

      \\filer\studentadmin\PhD_theses\crsid_thesis.pdf

  - If the final version differs from the version initially submitted
    to the examiners, the author provides another PDF to Lise Gough,
    who will save it as

      \\filer\studentadmin\PhD_theses\crsid_thesis.pdf

    She can then keep or delete the older 1st_submission\crsid_thesis.pdf
    version at her discretion.