University of Cambridge Computer Laboratory
Health and Safety Committee
Chairman: Dr P Brooks Secretary: Mrs L Heptonstall
Minutes of a meeting of the 107th Health and Safety Committee held at 14.15 on Wednesday 21 January 2004 in Room GC22, William Gates Building.
Present: Mrs L Heptonstall Mrs J Cartwright
Dr P Brooks Dr M Kuhn
Mrs M A Levitt Mr A Brown
Mrs C Matthews Mr S Bishop
Mrs A Barretto Mrs
R Moss
0.Change in the committee
Graham Titmus was
unable to arrange a First Aid refresher course in time, so his qualification
has lapsed. He considers that there is sufficient representation so he has
decided to resign. The committee thanked him for his work over the years.
1. Minutes of the last meeting
The Minutes of the 106th meeting held on
17 December 2003 were approved and signed.
2. Matters arising from the Minutes
None.
3. Correspondence
3.1 Training courses for Personal Safety
Awareness and Artificial UV sources.
The Laser Safety Officer reported that a Research Assistant in the Security
Group was to attend a course on Artificial UV sources.
Other courses available were
Containment Level 2 (microbiology)
Personal Safety Awareness
Making Environmental Measurements (eg fume cupboards face velocities)
4. First Aid and Accidents
4.1 New First Aiders to be recruited.
The chairman reported that we we have
recently lost two first aiders, and will be losing another in the summer. Email
to Wednesday and Assistant-Staff has yielded three volunteers, plus another
volunteer who will be on sabbatical, so cannot be trained in time.
It was noted that published lists of First Aiders were out of date and should
be corrected.
ACTION The
Chairman to contact the relevant authorities.
4.2 Accident Report Book
This needs to be registered with a named person, rather than a role such as
“Secretary to the Health and Safety Committee”. As such it was agreed that the
current secretary to the department (Margaret Levitt) should be registered.
5. Workplace Assessments
The Chairman reported on one assessment carried out
since the last meeting. A new research student had requested a writing tablet
to replace the standard mouse. This had been provided and similar kit would be
available to other users on request.
6. Fire
6.1 Fire Certificate
The Fire Brigade had re-assessed the WG Building and a Fire Certificate was to
be issued pending correction of their copy of the building plans. Archie Brown
is to chase up fire officer for copy of new policy.
6.2 Failed Fire Head
Archie Brown reported that a faulty fire head in SN03 had been replaced
following a fire alarm during the Christmas vacation.
7. Building Matters
7.1 Door closers
Archie Brown reported that it wasn’t FN17 but FN21 which had the faulty door
closer. This has now been repaired.
7.2 Food and drink in offices and lecture rooms
Margaret Levitt reported that she was still in the process of consulting the
Head of Department and hoped to have a policy decision in time for the next
meeting.
ACTION Margaret
Levitt to report to the next meeting.
7.3 Disabled toilet
Archie Brown reported that the disabled WC on the SW landing has now been fully
repaired.
7.4 The Re-enabling of exit buttons
There was some concern that after the Head of Department has authorised the
disabling of the “Green Button” in lecture theatre 1, due to the expected
protestors, the circuit had not been reenabled. Although the door would have
unlocked had the fire alarm gone off, and the green break glass override was
still available, it was suggested that a procedure was needed to ensure that
the circuit be reenabled in future.
7.5 No Smoking policy
Archie Brown reported further cigarette damage to furniture. The Committee
considered what action could be taken and decided to refer the matter to the
Building Users Committee.
8. West Cambridge Site
8.1 Coton Footpath
The Chairman reported that the West Cambridge Site Manager had said that the
money for the bus service has been specially approved, so it could not be
re-channelling to other uses, and that he was investigating the category status
of the Coton Footpath.
9. Any Other Business
9.1 Emergency Evacuation practices
Jenni Cartwright asked if a practice evacuation could be held in the near
future as the LCE had several new members who had not experienced one. Caroline Matthews asked if the department’s induction guidelines needed to be updated to give
clearer instructions on the emergency evacuation procedure.
The departmental Fire Services Manager was asked to seek guidance from the
University Fire Officer on the appropriate advice on instructions in case of
fire, and to arrange a practise.
ACTION Archie
Brown to contact the Fire Officer.
Date of the next meeting
Wednesday 18 February 2004 in GC22.
Other meetings in 2004:
17 March, 21 April, 19 May, 16 June, 21 July, 18 August, 15 September, 20
October, 17 November, 15 December.
Minutes completed by: Approved by :
Date completed: Date Approved :