University of Cambridge Computer Laboratory

Minutes of the 97th Health and Safety Committee Meeting held on

Wednesday 19th February 2003 in GC22


Present:         P Brooks (Chairman), C Bean, K Ellis (Secretary), M Levitt,

                        P Neaves, A Wonfor, R Moss, A Leeke, M Kuhn

Apologies:     Maurice Read (University Fire Officer), G Titmus, A Brown, J Cartwright


1.               Items for Any Other Business



2.               Any Corrections to Previous Minutes

                  Correction to 5.5 (5.7) – Missing word in last paragraph


3.               Accidents and matters arising from Accident Reports



4.               Personnel and Workplace Assessment Referral Forms



5.                              Matters Arising from Previous Minutes

5.1 (5.1)     Fire

The University Fire Officer came and was consulted by PAN about the hanging signs in the corridor.  He recommended that they be taken down and be fixed to the doors instead.  (Afternote: Done)


The Fire Wardens course took place on the 19th Feb.


5.2 (5.5)     A Frame Ladder

Will Hudson from the Safety Office is still due to get back to us on the Risk Assessment.


Risk assessment for proposed EMBS tower is still to be carried out by Building Services.


After attending the PAT course, PAN suggested buying the PAT Kit which is recommended by the Safety Office.  Therefore one is being purchase for our department (Afternote: Done)


Still awaiting a response from the Safety Office on the new proposed electrical Code of Practice.


5.3 (7.1)     Hot Works Permits

                  AB drafted a Hot works permit to cover immediate use prior to going on holiday.  A final document will be completed by the next health and safety meeting.                                                                                                 Action: AB

5.4 (7.2)     Working on the Roof Space

                  A report on Dean and Bowes proposals for a walk way is still to be received.

Action: AB


5.5 (7.1)     Maximum Room Occupancy

                  PAN contacted the University Fire Officer who came in and walked around the relevant rooms.  It was decided that he would work out the room occupancy and write to the department stating the maximum amount per room.

Action: PAN


6                Any Other Business


6.1             Air Conditioning

MK asked if there was a procedure to turn off the air conditioning units within the building in case of a chemical alert.  The committee decided AB needed to be consulted about this as he didn’t attend the meeting.

Action: AB


6.2             Rubbish outside Intel Labs

AL reported that there are loads of bags of rubbish outside the Intel Labs which have health and safety issues.  It was decided that we need to get a quote from the Cambridge Council.  PAN will contact T Palmer, EMBS about getting 2 more bins to help with the extra rubbish from Engineering and Intel.

Action: PAN

7.               Correspondence


7.1             Sprinkler Machine

                  With the recent cold weather, there has again been a need to make the pavements safe when the ground is icy.  It was decided that the department needed a sprinkler machine.

Action: PAN

7.2             Lecture Theatres

                  It was reported that the Metal flaps in the lecture theatres still need changing to wood.  AB/PAN will sort this out.

Action AB/PAN

7.3             Fire Warden Coats

                  PAN reported that the Florescent coats (Tabards) have now been ordered for the Fire Wardens.


7.4             Failure of locking system in the building

                  After a failure of one of the network controllers, it was found that the green over-ride switch on the external glass doors unlocked the magnetic locks, but did not withdraw the pneumatic bolts.  This is being invested as a batter of urgency by RMJM


                  It was also noted that the only way to get to the plant room with most of the lock controllers involved meant climbing through ducting and taking the locks off from inside.                                                                                        Action: AB

7.5             Key Holders

                  PB noted that Key holders are done by departments rather than by building.  The question was then raised “should all key holders of all users of the building know about all of the building?”  Intel reported they have a cage in their IT room to which only a few Intel employees can have keys.

Action: AB

7.6             Risk Assessment Forms

                  It was suggested that each department keeps their risk assessment forms but sends copies to Building Services.


8.               Date for future Meetings

Meeting will take place at 14.15 in GC22 on the third Wednesday of every month unless stated otherwise:-


19th March, 16th April, 21st May, 18th June, 16th July 20th August, 17th September, 15th October, 19th November, 17th December





























PB/KE 5th March 2003